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Privacy Policy

PRIVACY POLICY

Last updated: 09-07-2026

This Privacy Policy describes how personal data is collected and processed in connection with the use of the website https://rubisasphalt-nwe.com (the “Website”). By using this Website, you acknowledge that you have read, understood, and accepted, without limitation or reservation, this Privacy Policy.

1. Data controller

The Data Controller is:

Privacy / GDPR Contact: info@rubisasphalt-nwe.com

2. Categories of personal data collected

The Website collects the following personal data:

  • identification data: first name, last name, company name, job title or profession;
  • contact data: email address, phone number, country;
  • data relating to commercial enquiries: type of request, message content, expressed needs, and any technical or commercial information provided by the user;
  • navigation data: IP address, technical logs, online identifiers, device-related data, cookie consent data;
  • data resulting from third-party services integrated into or used on the Website, where applicable.

3. Purposes, legal bases and retention periods

Handling requests submitted through the contact form

  • Data concerned: Name, country, email, phone number, company, profession, type of request, message and any information voluntarily provided.
  • Legal basis: Performance of pre-contractual steps taken at the request of the data subject and/or legitimate interest in responding to business enquiries.
  • Retention period: 3 years from the last contact for prospects, unless a contractual relationship is entered into in the meantime.

Commercial relationship management and prospect/client follow-up

  • Data concerned: Contact details, company information, history of exchanges, requests, quotations and information useful for commercial follow-up.
  • Legal basis: Performance of pre-contractual steps, performance of the contract if the relationship is formalized, and/or legitimate interest in commercial management.
  • Retention period: Duration of the relationship + up to 3 years after its end.

Technical management, security and abuse prevention

  • Data concerned: IP address, logs, technical information, Website security-related data, and data generated by anti-spam or anti-bot mechanisms where applicable.
  • Legal basis: Legitimate interest in ensuring the security, integrity and availability of the Website.
  • Retention period: Up to 12 months.

4. Mandatory or optional nature of the data

Where certain data is identified as mandatory in the Website’s contact or enquiry forms, providing such data is necessary to enable the Data Controller to process and respond to the request. Failure to provide the mandatory information may prevent the Data Controller from handling the enquiry. Data identified as optional may be provided at the user’s discretion and is not required for the processing of the request

5. Recipients of the data

Personal data may be accessed, within the limits of their respective responsibilities, by authorized persons within the Data Controller’s organization and by service providers acting on its behalf, including in particular:

  • Entities of the RUBIS ENERGIE Group (RCS Nanterre No. 552 048 811), to which RUBIS ASPHALT NWE belongs;
  • the Website hosting provider;
  • technical maintenance or development providers;
  • contact form, anti-spam, security or analytics providers;
  • communication or commercial follow-up providers, where applicable;
  • administrative or judicial authorities where disclosure is required by law;
  • Regulated professions such as lawyers, notaries, or certified public accountants.

6. Transfers outside the European Economic Area

Certain service providers or integrated services may involve transfers of personal data outside the European Economic Area, in particular where tools or platforms are operated from third countries.

In such cases, the Data Controller undertakes to frame such transfers through an appropriate compliance mechanism (adequacy decision, standard contractual clauses, binding corporate rules or any other recognized mechanism).

Actual transfers to be documented: Personal data may be processed by GoDaddy and certain technical service providers located outside the EEA, including in the United States. Where such transfers occur, appropriate safeguards are implemented in accordance with applicable data protection laws.

7. Cookies and similar technologies

The Website uses cookies or similar technologies necessary for its operation and, depending on the case, audience measurement cookies, preference cookies, marketing cookies, or cookies linked to embedded content and social networks.

Users may manage their preferences via the cookie banner or the consent management tool made available on the Website.

8. Security

The Data Controller implements appropriate technical and organizational measures to protect personal data against destruction, loss, alteration, unauthorized disclosure or unauthorized access.

9. Data subject rights

In accordance with the applicable regulations, each data subject has, where applicable, the following rights: right of access, right to rectification, right to erasure, right to restriction of processing, right to object, right to data portability, and the right to withdraw consent at any time where processing is based on consent.

These rights may be exercised by contacting:  info@rubisasphalt-nwe.com

Where there is reasonable doubt as to the requester’s identity, proof of identity may be requested to the extent strictly necessary to process the request.

10. Complaint to the supervisory authority

If you believe that your personal data rights are not being respected, you have the option to contact the competent supervisory authority in Belgium : Belgian Data Protection Authority  (Rue de la Presse 35, 1000 Brussels, Belgium )

11. Embedded content and third-party services

The Website may integrate content or functionalities from third-party services (for example videos, social media, maps or technical tools). The use of such services may result in personal data processing by the relevant providers under their own terms and privacy policies.

12. Hosting information

The Website is hosted by:

  • Hosting Provider: GoDaddy Operating Company, LLC
  • Website Platform: WordPress
  • Address: 2155 E. GoDaddy Way, Tempe, Arizona 85284, United States
  • Website: https://www.godaddy.com

13. Changes

This Privacy Policy may be amended at any time to reflect legal, regulatory, technical or organizational developments. The version in force is the one published on the Website on the date of consultation.

14. Governing law and jurisdiction

This Privacy Policy is governed by Belgian law, without prejudice to any mandatory rules that may apply in the user’s country of residence where specific consumer protection rules are applicable.

Any dispute relating to this Privacy Policy shall fall within the jurisdiction of the courts of the judicial district of the Data Controller’s registered office, unless mandatory law provides otherwise.